When planning an office move there are many important items that need to be taken into consideration. Whether moving a small office or a large corporation, a timely and smooth move comes down to the right preparation prior to the move date.
Hiring a professional moving company that offers office moving services will eliminate the unnecessary downtime that can come with moving an office to a new location. Reliable moving companies have qualified moving consultants to assist in the planning portion of the move as well as qualified movers and packers to expedite the moving process. Good office movers get companies set-up in the new facility and back to business as soon as possible.
Use Matco Moving Solutions’ office moving checklist below to help with the next company move.
| STAGE OF COMPLETION | PERSON RESPONSIBLE | START DATE | IN PROCESS | COMPLETED |
| STAFF MEMO DESCRIBING MOVE DETAILS | ||||
| CHANGE OF ADDRESS NOTICES | ||||
| Banks and financial institutions | ||||
| Clubs and organizations | ||||
| Credit accounts and credit cards | ||||
| Customers | ||||
| Insurance companies | ||||
| Lists from ledgers | ||||
| Newspapers and magazine subscriptions | ||||
| Post office | ||||
| Telephone company | ||||
| Prospects and other lists | ||||
| Supplies and special services | ||||
| Stationary and business cards | ||||
| PUBLIC RELATIONS | ||||
| Schedule press releases | ||||
| Client announcement | ||||
| Receptions | ||||
| Signs | ||||
| MOVING COMPANY | ||||
| Qualifications check | ||||
| Mover’s insurance check | ||||
| Moving labels | ||||
| Packing materials | ||||
| Ensure movers have a floor plan, move schedule | ||||
| SPECIAL REQUIREMENTS | ||||
| Equipment move by manufacturer or movers | ||||
| Computers | ||||
| Fax | ||||
| Photocopiers | ||||
| Safes | ||||
| SECURITY | ||||
| Old premises | ||||
| New premises | ||||
| ELEVATORS | ||||
| Reserve elevators and docking areas | ||||
| CLEANING | ||||
| New premises before occupancy | ||||
| Old premises after the move | ||||
| KEY/ENTRY CARDS | ||||
| Collect old keys/entry cards | ||||
| Assign new keys/entry cards | ||||
| TOUR NEW PREMISES PRIOR TO MOVE | ||||
| SCHEDULE MOVE | ||||
| Assign move supervisors to departments | ||||
| Plan date and hours of the move by department | ||||
| Plan date of delivery of new furniture | ||||
| Plan date of delivery of refurbished items | ||||
| Assign labels by location on the floor plan | ||||
| Tag all equipment and furniture by location | ||||
| FILING | ||||
| Sort/dispose of dead material prior to move | ||||
| Discuss with movers records management | ||||
| UNPACKING | ||||
| Schedule staff | ||||
| CLEAN UP | ||||
| Plan removal of all cartons and tags after the move | ||||
| ASSIGN MAINTENANCE | ||||
| Department | ||||
| Kitchen | ||||
| Washrooms | ||||
| DEFICIENCY CHECKLIST | ||||
| Complete work station deficiency checklist | ||||
Download the office moving checklist. Matco Moving Solutions has experience moving offices in Calgary, Edmonton, and throughout Alberta, Northwest Territories and Yukon. Contact Matco Moving Solutions with your office moving questions. One of our professional Consultants will be more than happy to help.