As some parts of the world start to re-open, some businesses are slowly starting to bring employees back to their place of work. Although this is generally a sign of economic recovery and improvement in the pandemic scenario. Businesses still need to be aware of the possibilities of contamination and infection of people in the workplace. Companies now will need to reconfigure their office workplace to adapt to this “new normal”. Below are some potential considerations to keep in mind as you prepare your office for work both during and post-COVID-19.
Examine your space
Office & Commercial buildings and spaces can vary given the geographical area and the time in which the building was built. However, a majority of office spaces contain a main lobby, reception area, kitchen and cafeteria area, restrooms, offices, cubicle or open floor work areas, meeting spaces, and conference rooms. To give yourself a holistic view of your office workspace, we recommend pulling out the floor plans of your building and examining these areas further.
Determine areas that need to be Reconfigured
When looking at floor plans, you should first determine where the high traffic areas are located. Typically this will be the main lobby, stairs or elevators, and the reception area. Limit the number of entrances to your building or office so that you can have more control over who comes and goes. When it comes to areas if they are furnished with public seating, you may want to remove the public seating or rearrange it appropriately to facilitate physical distancing when in use.
The reception area in an office building is typically highly trafficked and is the first point of contact with outside visitors. In this area you may need to make modifications to the front reception area such as installing plexiglass to protect the receptionist and establish visitor protocols. The goal is to minimize the amount of time people are congregating in this area. This may involve staggering appointment times, removing or reconfiguring public seating. Make sure that hand sanitizer or face masks are available upon entry to the building. It is important to still implement visitors logging in and getting details, including their phone numbers for contact tracing purposes.
Kitchen & Cafeteria Area
Congregating around the water fountain will likely be a thing of the past, (for now). Kitchen & Cafeteria areas are challenging because there are numerous touchpoints and frequent visitors. If you have tables and chairs in this area, you may want to remove at least half of the furniture and get the professional movers to space them out. It is important to establish protocols such as social distancing and the number of people allowed in the kitchen area.
Meeting Space/ Conference Rooms
Determine how many people can safely occupy a meeting room with appropriate physical distancing and take steps to obtain compliance, including removing seating to facilitate physical distancing.
There are many options available when it comes to ensuring an employee is safe and remains healthy within their workspace. If you have employees working in an open office concept with multiple workstations, it is recommended to get the professional moving company to install sneeze and cough guards between workstations, this will limit any droplets transferring between employees and will give your staff a feeling of assurance and safety within their work environment. Sneeze and cough guards are typically constructed out of plexiglass and are customizable to the unique needs of your space.
As you go through your office and determine the changes that need to be made, you may determine you have excess furniture and less room. Another option to look into is temporary heated secure storage. If you hired a professional moving company, check to see what storage solutions they may offer.
Adapt and go
As the days, weeks and months go on, your workplace will continue to adapt to the challenges surrounding the COVID-19 pandemic. It is good practice to assess the workplace flow of your office and address challenges as they arise. You may need to adapt and continue to make changes and that’s ok.
If you need an Edmonton Moving Company or Calgary Moving Company to assist you in the reconfiguration part of your office reopening contact Matco Moving Solutions to get the process started. You got this!
We hired Matco Moving Solutions to pack, move and unpack our home. I'm currently 7 months pregnant with twins and I can barely do anything myself. I handled the move alone (without help from my husband etc.), and Matco took care of us. We had an amazing packing crew (Direk, Aeron and Steve), they were very efficient and took care of everything, all our good arrived in excellent shape. We were lucky to have Direk and Steve with us through the entire move process. Direk disassembled and reassembled all our furniture perfectly. Steve was so professional and caring, he was constantly checking in with me to ensure I was doing ok.The day of loading/unload Bert took such good care of us, he was so professional and thorough. We had a playhouse in our backyard that needs to be moved but we told them not to bother with it because it was frozen to the ground. Bert and Steve still tried to move it for us, which was so thoughtful.On our unloading day, they got everything done so quickly! They were finished a bit early and instead of taking off they started to help unpack. Bert even hung up my clothes for me.I am so happy with the crew: Bert, Steve, Aeron, Direk, Glenn, John and Trevor. They all did such a wonderful job! Thank you Matco! Honestly, every time someone asks me how moving is going, I just tell them it was really not a big deal, I did not feel stressed once during the whole process. I barely lifted a finger and 1 day after our move our entire house is unpacked and put away.
17:50 10 Oct 19
Gary was very helpful as was the person who made our delivery; thanks very much!
22:56 15 Apr 20
This was my very first move and I did my due diligence in selecting a moving company as there are so many horror stories out there. Matco exceeded expectations in all areas, they took appropriate precautions considering the current situation with COVID-19 and transported all of my things from Calgary to interior BC in a timely fashion, with no damage and nothing missing. I would highly recommend Matco for anyone looking for a professional moving company at a fair price.
19:22 05 Jul 16
We have used Matco twice in the past year and both times have been very impressed by the level of service and the quality of care. Our items and our home were always respected. Great job!
20:41 31 Jul 19
Absolutely amazing! Wonderful and helpful people
03:47 25 Sep 20
Matco personnel were very efficient, on-time, and completed the job without a hitch. We would use them again.
00:17 09 Jun 18
I don’t normally have time to put Google reviews in but I think this is an exception. I contacted Matco to get an estimate for my upcoming move back in March. The estimator Steve came by and was very professional and knowledgeable. We contacted a lot of movers during that time but decided to go with Matco. I must say, I was not disappointed. On moving day, the crew was on time and very courteous. They took great care in covering floors and wrapping up our furniture in blankets.The crew of four moved us out of our old house and into the new one without a single furniture or wall casualty.I can go on and on... Overall, I would recommend Matco for short or long distance move. These guys are real professional movers. They care about what they do and it shows. I would not hesitate to use them again!
23:35 18 Oct 19
Moved with them twice and excellent services in both events.
Mary Lou S.
23:26 02 Jun 16
We have moved 14 times in 27 years. I have had a lot of experience with crews. Thank you Matco Edmonton and Calgary for making three of these moves enjoyable and efficient. The staff were friendly and more than willing to go beyond their duties. (They even had some great ideas about furniture placement! and never complained about moving things twice).To Edmonton crew, Hailey, Stephanie, Dusan, Calvin, Pinara, Shania, Sheena, Mel, Shayla, Tyrell, Beau and Kelly (I think I got you all) thank you for packing me up so well, the goods in LTS arrived safely in Calgary 2 years later, the goods that went to Houston arrived safely there. To the Calgary crew, Mike the driver, Mike the weight lifter, Patrick the silent one, and Russ the story teller, thanks for your hard work and unpacking 23,000lbs in two days! To the office staff, Leon and Stevie, well done you.I hope I don't need you again...but.... likely see you in two years..